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Clare Hall College to Transform their Room Booking, Accommodation and Conference functions using EventMAP’s integrated Optime Software Suite

Clare Hall College have engaged with EventMAP to provide Optime solutions to support College operations

January 31, 2022

New Engagement

We are Delighted to announce Clare Hall College have engaged with EventMAP to provide a software solution to support the College’s operations. As with many colleges there is a need to streamline and make efficiency savings, whilst delivering high quality pastoral care services to students, staff and Fellows.

Clare Hall is a graduate college renowned for its informal approach to college life and international diversity. The President, Fellows, Visiting Fellows, and graduate students, together make up an integrated academic society that is not constrained by hierarchy, and is consequently a culturally rich and intellectually diverse environment for advanced study. The Clare Hall is one of 31 colleges making up the collegiate system of the University of Cambridge.

Goal: Modernisation

The college is seeking to modernise and improve operations using EventMAP software in key areas, such as, managing meeting rooms and facilities including, the gym and swimming pool, with the use of Optime Booker, Also, to manage accommodation for Students and Fellows using Optime Accommodation. They are also working to provide event management using Optime Conference. The combination of these three cloud-based products provides a powerful one-stop solution, particularly as they are designed to work harmoniously together.

The college aims to achieve many time saving benefits such as automatic accommodation licence generation, financial charge tracking, along with greater accuracy of the information stored within the system. The software also provides excellent visibility of information through online screens and easily downloadable reports, which supports the processes and workflows of both the operational and support teams managing the college’s facilities.

The lead implementer said “This college has an amazing administration team and it is exciting to help them deliver a better service and give the students, staff and Fellows a great user experience using an up-to-date solution”.

Request a Demo

If you would like to have a demonstration of our new products “Booker”, “Accommodation”, and “Conference” please contact EventMAP at


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