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Ceremony Management
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Optime Ceremonies, a complete graduation ceremony management solution

Streamline your graduation ceremony management workflows with our leading-edge event management system.

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End-to-end graduation event management

Ceremonies allows you take control of all aspects of graduation ceremony management in one place. Ceremonies offers a modern web-based user interface and allows you to leverage automation to streamline your key workflows.

Ceremonies event management
Ceremonies data

Multiple event planning with smart data import

Ceremonies allows you to plan multiple graduation ceremony events simultaneously. Import your student data set using the straightforward CSV upload function and utilise the smart ceremony allocation rules to populate your events with students.

Invite your students to register for graduation

Configure your student registration form to capture the information you need and provide information to the students. You can digitally gather attendance intention, guest ticket requirements and special requests, as well as ask students to confirm their personal details and phonetic name pronunciations.

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Ceremonies seating ticketing

Manage ordering, seating and tickets

Ceremonies makes defining conferral order and auto-allocation of student and guest seats easy. Design you graduation hall and generate seating allocations automatically, then take fine-grain control using individual seat rules and ad-hoc allocations. Use the built-in communications system to mass-distribute graduate and guest e-tickets.

Live info to support the on-the-ground team

Ceremonies allows your staff to scan QR codes on guests' e-tickets and automatically check them in. Checked in guest information can then be leveraged to generate up-to-the-minute reports on attendance, as well as presenter lists, seating charts and more.

Ceremonies reporting

The Optime Support Centre is your portal to gain fast technical assistance from our team. You also have access to our self-help knowledge base covering topics such as getting started and FAQs.

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Lancaster is honoured by both the support and service that’s been provided by EventMAP. The training times are basically non-existent and the service level agreement is next to none; response times are excellent.

Ian Denny
Head of Student Registry, Lancaster University
Success Story
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